Last updated: 1st January 2026
This Privacy Policy explains how XY Axis LTD. ("we", "us", "our") collects, uses, stores, and protects your personal data when you use our website www.xyaxis.co.uk (the "Website").
We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Data Controller:
- Company name: XY Axis
- Email address: tom@xyaxis.co.uk
If you have any questions about this Privacy Policy or how we handle your data, please contact us using the details above.
Personal Data We Collect
We may collect and process the following types of personal data:
- Identity Data: name, username, or title
- Contact Data: email address, telephone number, postal address
- Technical Data: IP address, browser type and version, time zone, operating system
- Usage Data: information about how you use our Website
- Marketing and Communications Data: your preferences in receiving marketing from us
We do not intentionally collect special category data (such as health or biometric data).
How We Collect Your Data
We collect personal data in the following ways:
- When you fill in forms on our Website
- When you contact us by email or other means
- Through cookies and similar technologies
- Automatically through your use of the Website
How We Use Your Personal Data
We use your personal data only where the law allows us to. Most commonly, we use your data to:
- Provide and manage our Website
- Respond to enquiries and communications
- Improve our Website and services
- Send marketing communications (where you have consented)
- Comply with legal or regulatory obligations
Lawful Bases for Processing
Under UK GDPR, we rely on the following lawful bases to process your personal data:
- Consent – where you have given clear consent
- Contract – where processing is necessary for a contract with you
- Legal obligation – where required by law
- Legitimate interests – where necessary for our business interests and your rights do not override these interests
Cookies
Our Website uses cookies and similar technologies. Cookies are small files placed on your device to help us improve your experience.
You can control cookies through your browser settings. For more information, please see our Cookie Policy.
Data Sharing
We may share your personal data with:
- Service providers who support our Website and services
- Professional advisers (such as legal or accounting advisers)
- Government or regulatory authorities where required by law
We require all third parties to respect the security of your personal data and treat it in accordance with the law.
International Transfers
We do not transfer your personal data outside the UK unless appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses.
Data Security
We have put appropriate technical and organisational measures in place to protect your personal data from loss, misuse, unauthorised access, or disclosure.
Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements.
Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of your personal data
- Request erasure of your personal data
- Object to processing of your personal data
- Request restriction of processing
- Request data portability
- Withdraw consent at any time
To exercise any of these rights, please contact us using the details above.
Complaints
If you are unhappy with how we handle your personal data, you have the right to complain to the UK Information Commissioner's Office (ICO):
Website: https://www.ico.org.uk
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you.
Contact Us
If you have any questions about this Privacy Policy, please contact:
Email: tom@xyaxis.co.uk